Drivers
Profiles, license expiry warnings, availability and assignment history.
Every tool a rental company needs.
Rentora brings fleet management, conflict-free bookings, payments and deposits, branded documents, reports and an AI assistant into one secure workspace for each car rental company.
01 — FLEET
Fleet management with real-time status
Every vehicle lives in one record: make, model, plate, category, rates, insurance and registration expiry, documents and full rental history.
Status follows real rules — a car on an active rental or in the workshop can't be marked available.
Daily, hourly, weekly and monthly rates per vehicle.
Expiry alerts for insurance and registration before they lapse.
Grid and list views with search, filters and pagination.
02 — BOOKINGS & DRIVERS
Bookings that can't double-book
Rentora checks every confirmed or active rental for overlap — for the vehicle and for the assigned driver — and blocks conflicts inside the database, even when two staff members book at the same second.
Validated lifecycle: Pending → Confirmed → Active → Completed, plus cancel and reject paths.
Maintenance blocks remove a car from booking automatically.
Optional chauffeur assignment with license-expiry warnings.
03 — PAYMENTS & DEPOSITS
Balances that are always correct
Rental totals are calculated on the server with exact decimal money — duration × agreed rate, plus extras, minus discounts, plus tax. Every payment updates the balance instantly.
Multiple and partial payments by cash, bank transfer, card or your own methods.
Security deposits tracked separately as held, refunded or applied — never counted as revenue.
Price is locked at confirmation, so later rate changes never rewrite history.
04 — INVOICES & AGREEMENTS
Branded PDFs in one click
Generate real PDF invoices, payment receipts and rental agreements with your logo, colors, customer and vehicle details, itemised charges and your own terms.
Invoices, receipts and agreements share one consistent brand.
Uploaded documents stay private — no public, guessable links.
05 — WHITE-LABEL BRANDING
Your brand on every screen and page
Each company sets its own logo, colors, contact and invoice details. They appear across the workspace, invoices, receipts and agreements — and never leak into another company's workspace.
Live preview while you edit.
The platform admin can lock or override any branding setting.
Try it — pick a brand color:
06 — AI ASSISTANT
Ask your fleet anything
The Rentora assistant answers operational questions in plain language using read-only tools that see only your company's data. It drafts messages but never changes prices, payments or bookings on its own.
get_vehicle_summaryget_upcoming_returnsget_outstanding_balancesget_driver_expiry_reportdraft_customer_message
Also included
Everything else your operation runs on
Customers
Contact details, documents, rental history and outstanding balances.
Expenses
Fuel, repairs, insurance, salaries and more — linked to vehicles with receipts.
Maintenance
Scheduled and completed service, odometer, costs and booking blocks.
Reports & CSV
Revenue, utilisation, deposits, expenses and expiries with date filters.
Notifications
Pickups, returns, overdue rentals and document expiry in one inbox.
Roles & permissions
Owner, manager and staff with granular, server-enforced permissions.
Data isolation
Every record belongs to one company, checked on every request.